Last updated: 28/01/2026

Quality Dunedin rental homes are highly sought after, especially during peak moving periods. The good news is that if you know the steps and what property managers are looking for, you’ll be able to put in a strong application quickly which gives you a better chance of securing your ideal rental.

Step 1: Get your application ready 

Most rentals are decided on the quality of applicants and how promptly they apply. Before you begin your search, it is a good idea to compile the information you need so you are ready to submit a strong application as soon as you find the right home.

Make sure you have the following information ready:

  • Proof of identity (e.g. driver’s licence, passport, 18+ card)

  • References (current and previous landlord references, employer, case manager)

  • Rental history (addresses and dates)

  • Proof of income (e.g. recent payslip, employment letter, or Work and Income documentation)

This information allows the property manager or landlord to run reference checks, assess your suitability as a tenant, and confirm that you are in a position to pay the rent throughout the tenancy.

Most property management companies use online application software that allows you to create a profile and securely store your information. This makes the application process quick and simple, especially if you apply for multiple rental properties. At South Property, we use Tenant.co.nz for viewings and applications.

 

Step 2: Be smart with your search

The majority of property management companies and private landlords list their properties on Trade Me and other real estate marketplaces. To avoid missing good listings, make sure you:

  • Check listings daily and set alerts where possible.

  • Start your search well in advance of the date you need to move.

  • Contact property management companies and ask to be notified when a rental that suits your needs becomes available. They’ll know if they have something coming up that is not yet advertised.

Step 3: Make the most of your time at the viewing

When you first arrive at a viewing, say hello to the property manager/landlord. Use your time wisely while in the house and look for things that might impact comfort and ongoing costs. If you like the house and are keen to submit an application in, let the property manager know before you leave. This will help them remember you when they receive your application. 

Here’s a simple checklist to help you decide whether the house is right for you:

  • What sun exposure does the house receive during summer and winter?

  • Are there any signs of damp or mould around windows, wardrobes or curtains?

  • Is there ventilation in the bathroom and kitchen?

  • What type of heating is in the main living area?

  • Do the storage, living and outdoor areas fit your needs?

  • Does the parking suit your needs, or is there public transport nearby?

Understanding the Healthy Homes requirements is useful so that you can ask informed questions at a viewing. Tenancy Services also has a tenant-focused Healthy Homes checklist that can help guide what to look for.

 

Step 4: Apply fast, but apply well

If you like a home, apply the same day. A strong application is:

  • Complete and consistent (e.g. dates, addresses, contact details)

  • Honest

  • Easy to assess (clear references and proof of income attached).

 

Step 5: Know the common move-in costs

When renting in New Zealand, you are required to pay a bond and may also be asked to pay rent in advance before you move into a rental property. 

By law, you can be asked to pay upfront:

  • Up to 4 weeks’ rent for bond

  • Up to 2 weeks’ rent for pet bond

  • Up to 2 weeks’ rent in advance.

At South Property, we require 4 weeks’ bond and 1 week of rent in advance when you move into one of our properties.

If you pay a bond to the landlord or property manager, they must provide a receipt and lodge it with Tenancy Services within the required timeframe, commonly referenced as 23 working days from when it is received.

 

Step 6: Read the tenancy agreement carefully before signing

Before you sign the tenancy agreement, make sure you understand:

  • Rent amount, frequency and payment day of the week

  • Start date and end date, and whether it is fixed-term or a periodic lease

  • What chattels are part of the tenancy (e.g. dishwasher, fridge, washing machine)

  • The maximum number of residents allowed at the property

  • If any utility bills are included in the rent (e.g. power, gas, internet, water) 

  • Whether you or the landlord is responsible for the lawns and gardens

  • Any other special conditions

If anything is unclear, ask before you sign the agreement as it is much easier to discuss and fix upfront than later on.

 

Step 7: Review the property condition report when you move in

At the start of your tenancy, your property manager or landlord should provide you with a copy of the property condition report. This document records the condition of the property and lists any chattels included in the tenancy.

You will be asked to sign the property condition report. By signing it, you are confirming that you accept the recorded condition of the property at the start of your tenancy. If you notice anything missing or incorrect in the report, you should notify the property manager.

The report is used alongside photos taken at the start and end of the tenancy, as well as the final move-out inspection, to help determine whether any damage has occurred during your tenancy.

 

Step 8: Understand your rights and responsibilities

There are many responsibilities for both tenants and landlords in New Zealand. It is important to familiarise yourself with your rights and responsibilities. You can learn more on the Tenancy Services website.

 

Step 9: Understand how inspections work once you move in

Regular inspections are normal, but they are controlled by notice and frequency rules. Most routine inspections are carried out every 13 weeks to meet insurance requirements and ensure the property is being well cared for. Tenancy Services outlines that:

  • Inspections must occur within certain hours

  • Tenants must receive at least 48 hours’ notice

  • Inspections cannot be more frequent than every 4 weeks

Common mistakes that can hinder your rental application

  • Applying without references lined up

  • Not attaching proof of income

  • Being vague about move-in date or occupants

  • Applying late, after several others have already applied

 

Want help finding the right rental?

If you are looking for a quality rental in Dunedin or Mosgiel, keep an eye on South Property listings and apply early when you find a home that suits your needs.